SAP Appeal Deadlines

• The deadline for the Spring Begin Term Review is Friday January 10, 2025
• The deadline for the Spring Midterm Review is Friday February 28, 2025
• The deadline for the Summer Term Review is Thursday May 15, 2025.

Please note SAP Appeals will be reviewed and decisions sent out 5-7 business days after that terms Appeal deadline.

Any appeals submitted after the deadline will be reviewed during the next term review.

Satisfactory Academic Appeal Form

Maximum Time Frame (MTF) Only: please fill out this MTF SAP Appeal Form in addition to your appeal.

SAP Appeal Tips

Appeal Statement Tips for Maximum Time frame:

This statement should explain in a detailed timeline what extenuating circumstances beyond the student’s control happened to cause them to have accrued the amount of attempted credit hours that caused the student to exceed the maximum time frame.

The statement must also indicate how the extenuating circumstances have been resolved or stabilized enabling the student to now be academically successful to meet SAP requirements in the future.

Appeal Statement Tips for GPA and/or Completion Rate

This statement should explain in a detailed timeline what extenuating circumstances beyond the students control happened and why the student was unable to meet the minimum overall GPA and/or Completion Rate. A minimum of two semesters should be addressed in the letter as all students are given a Warning Semester before financial aid is Suspended for GPA or Completion Rate.

The personal statement must also indicate how the extenuating circumstances have been resolved or stabilized enabling the student to now be academically successful to meet SAP requirements in the future.

*** Supporting documentation must be submitted for GPA and or Completion Rate appeals. ***

Extenuating circumstances beyond a student’s control include but are not limited to:

• Death of an immediate family member
• Personal injury
• Major medical issue experienced by the student or an immediate family member of the student
• Physical disability: blindness, hearing loss, seizures, etc.
• Mental disability: PTSD, learning disabilities, anxiety disorders, depression, etc.
• Domestic violence
• Job loss
• Automobile accident
• Eviction or homelessness
• Involuntary call to active military duty
• Personal Crisis (uncontrollable)

The following circumstances are NOT considered extenuating and beyond the student’s control, but based on personal choices:

• Not knowing the deadline or procedure
• Work conflicts
• Voluntary overtime
• Lack of childcare
• Incarceration resulting from a guilty verdict
• Choosing to come back for a new program
• Wishing to improve your GPA
• Not needing or wanting a class, not doing well in a class, or having too heavy of a course load

Supporting Documentation:

As part of the appeal process for financial aid, students must provide qualified supporting documentation that supports the student’s appeal statement regarding the extenuating circumstances that prevented the student from being academically successful.

Supporting Documentation is dated and unaltered evidence from a third party that supports the extenuating circumstances beyond the student’s control in the student’s personal statement.

Acceptable documentation must:

• Address or have dates that fall within the period(s) in which the student was having academic difficulties
• Come from an official third-party such as a physician, therapist, counselor, clergy member, law enforcement, or court official
• Be signed by the third-party providing the documentation
• Be on official letterhead

Types of Supporting Documentation: Example documentation includes, (but are not limited to):

• Death – Obituary- (Must be listed as surviving relative)
• Car accident – Accident Report
• Illness – Doctor Visit
• Loss of job – Separation Notice
• Loss of housing – Eviction Notice
• New Job – Acceptance Letter
• New housing – Mortgage or rental agreement
• Reliable transportation – Bill of Sale for a new car